2019 Novel Coronavirus (COVID-19)-2 | St. Agnes Academy-St. Dominic School
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2019 Novel Coronavirus (COVID-19)

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“But those who hope in the Lord will renew their strength. They will soar on wings like eagles;
they will run and not grow weary, they will walk and not be faint.” -Isaiah 40:31

This website is intended to provide the SAA-SDS campus community with helpful information, resources and updates on COVID-19 and our school response. The situation is rapidly evolving and, as such, we will update this page frequently. Please take time to pray for the leaders of our school, our city, state and country, and especially for the members of the medical community as they make appropriate and timely decisions and work together in support of the safety and well being of all.

We are praying for all our school families at this time away from each other. If you want to share your prayer requests, fill out the form to the right. Your prayers and intentions will go to a prayer team staff member who will be praying on a daily and weekly basis.

There are simple things you can do to help keep yourself and others healthy.

• Wash your hands often with soap and water for at least 20 seconds, especially after blowing your nose, coughing, or sneezing; going to the bathroom; and before eating or preparing food.
• Avoid touching your eyes, nose, and mouth with unwashed hands.
• Stay home when you are sick.
• Cover your cough or sneeze with a tissue, then throw the tissue in the trash.

Correspondence from President Hood

Thursday, March 19, 2020
 
Dear SAA-SDS Community,
 
The first two days of remote learning at St. Agnes Academy-St. Dominic School are complete, and I am inspired by the response of our entire community. From our administrators and IT team to our teachers to all our students and their families, everyone has exhibited an amazing effort, determination, and resilience. I am overwhelmed by the sense of joy that our teachers and students felt being able to reconnect and hear each other’s voices. So much has been accomplished in a short period of time. Thank you for your trust and support as we begin this new venture.
 
At this time we anticipate campus will remain closed at least through Easter. Events are rapidly unfolding, and we cannot determine a definite date when campus will reopen. We are closely monitoring the situation and will share updates with you on a weekly basis.
 
Please know that the business of running the school continues. Our Leadership Team is communicating regularly, and the Deans are holding meetings with faculty via Zoom as we review, assess and evolve in our new environment of remote learning. We are always looking for ways to enhance the learning opportunities and provide support for our teachers, students, and families.
 
Our chaplain, Fr. Augie, has graciously offered to continue celebrating Mass for our school community. We will stream Mass from our Chapel on Friday mornings at 9:00 a.m. beginning this Friday, March 20. You can watch the live stream on our Facebook page @saasdsmemphis. We are blessed by this opportunity to share in the Liturgy. 
 
We appreciate that this is a time of uncertainty for everyone. Although we may physically be at a distance, we remain united as a community of faith, and we are called to lift each other up.  Let us look for ways to support our neighbor and extend Christ’s love. I ask that you continue to join with all of us in prayer as we ask for God’s grace and guidance.
 
In the original correspondence sent to the community, there was a gallery of photos of our teachers and students utilizing our Remote Learning Plan. Click here to access that original email with the photos.
 
Peace,
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“But those who hope in the Lord will renew their strength. They will soar on wings like eagles; they will run and not grow weary, they will walk and not be faint.”


March 13, 2020
 
Dear St. Agnes Academy-St. Dominic School Community,
 
After very careful consideration and in support of our community, public health and wellness, St. Agnes Academy-St. Dominic School campus will be closed effective Monday, March 16. We will transition to virtual learning beginning Wednesday, March 18. Due to the dynamic nature of this pandemic, we will re-evaluate school status on a weekly basis. Every Thursday at noon we will share information on our plans for the following week via email.
 
Modifying our instructional delivery model is not a decision that we take lightly. We understand that a change in our school schedule causes significant disruptions in the lives of our students, families, and faculty. The safety of everyone in our community remains our number one priority. These are unprecedented circumstances, and we believe we all have a stake in stopping the spread of the virus. This is a time for our community to come together and support each other.
 
Our teachers will meet Monday and Tuesday to finalize details for virtual learning. Our educational objective remains to provide an educational experience for every student from PK2-12th grade that engages and informs our students. Our plan during this time will ensure that each student will be prepared to progress to the next grade level at the end of the school year. You will receive an email from your Dean with specific details regarding instruction specific to each division and grade.
 
Access to campus will be limited to essential personnel only. At this time we are suspending all athletic and extra-curricular activities until further notice. We are working on a plan that will allow students to come to campus in the next week to pick up any educational materials they may need. Additional details will be provided in the coming days.
 
As a reminder, the school has created a webpage that is intended to provide the SAA-SDS campus community with news, helpful information and resources. We will update this page frequently as additional information becomes available. 
 
The days ahead of us represent uncharted territory in many aspects. Our fantastic team of educators will continue to work to ensure your children are loved, connected and educated. Over the coming weeks, we will all have the opportunity to live out the Four Pillars of Study, Prayer, Community, and Service as we work together for the welfare of all. We are grateful for your continued partnership as we navigate this challenging situation, and we commit to doing all we can to keep St. Agnes Academy-St. Dominic School a safe and positive community.
 
Peace,
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“But those who hope in the Lord will renew their strength. They will soar on wings like eagles; they will run and not grow weary, they will walk and not be faint.”

 
March 12, 2020
 
Dear St. Agnes Academy – St. Dominic School Community.
 
In light of the rapidly changing circumstances surrounding the Coronavirus (COVID-19), we are writing to update you on our school plans. The St. Agnes Academy-St. Dominic School Leadership Team is meeting early Friday morning to evaluate the situation, and we will make a decision regarding a possible school closure at that time. We will notify you via email Friday morning with an update to our plans.
 
Additionally, the school has created a webpage that is intended to provide the SAA-SDS campus community with helpful information, resources and updates on COVID-19. We will continue to update this page frequently as additional information becomes available. www.saa-sds.org/coronavirus.
 
Please be assured our team has been working diligently to establish policies and plans to continue virtual learning for all our students in case of a school closure. Thank you for your patience and support as we work together for the health, safety and well being of everyone in our community.
 
Peace,
 
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Tom Hood
President

March 6, 2020
 
Dear St. Agnes Academy – St. Dominic School Community.
 
I know you are being inundated with information about the Coronavirus.  You are also hopefully focused on Spring Break for your family. I do ask that you take the time to read this letter as it has specific St. Agnes Academy - St. Dominic School actions and responses related to this virus.    We continue to monitor CDC guidance and communicate with other schools about the best way to adapt to the COVID-19. This is not intended to alarm you but to talk frankly about this virus and our plans to minimize its effect on our community. 
 
Having said that, we fully expect the virus will make its way to Memphis.  As you know it is now in the Nashville area. We cannot prevent it from spreading to Memphis nor likely to our community.  We can, however, take actions individually and collectively to minimize the effects of the virus on our fellow community members.  I am asking you to show your love for your fellow families by being vigilant and responsible. Our responsible actions would include:
 
Personal Hygiene
Coronaviruses spread from person to person in much the same way the flu and other respiratory viruses spread.  We ask that you help us keep our community safe by continuing to maintain healthy habits as we do during any cold and flu season. These are the same steps that we should be taking daily.  Steps you can take to prevent the spread of flu and the common cold will also help prevent coronavirus:  

• Wash hands often with soap and water 
• If soap and water are not available, use a hand sanitizer that is at least 60% alcohol 
• Avoid touching your eyes, nose, or mouth
• Avoid contact with people who are sick  
• Stay home while you are sick 
• Avoid close contact with others 
• Cover your mouth/nose with a tissue or sleeve when coughing or sneezing 

 
Campus Precautions
We have instructed our cleaning company to conduct a detailed cleaning of our campus over Spring break.  We have also instituted our flu season daily cleaning procedures which include actions such as wiping down all door handles in the middle of the day, and wiping desks after each class. We are increasing the use of disinfectant at our lunch tables after each meal and modifying our lunch service to minimize the number of hands that could touch the food line.  We will also use ‘one-use’ prepackaged silverware for the foreseeable future. We are looking at other areas on campus to see if we can enhance our processes for those spaces as well. We will continue these modified activities for the foreseeable future.
 
Travel
We know many families will be traveling over the next week for Spring Break. We encourage you to follow the CDC guidelines on travel. As you are aware, information regarding the spread of COVID-19 is changing daily, so please continue to check the CDC website regularly. Many countries have enforced restrictions and quarantines that could directly affect you.  I encourage you to stay abreast of policies in the areas in which you might be traveling. 
 
Self-Quarantine
Any faculty, staff, students or parents who are traveling to/from CDC Level 2 and Level 3 areas, must self-quarantine and not return to school until a 14 day period has elapsed following their return to the United States. They must also obtain medical clearance before returning to campus. Please contact your personal physician regarding specific instructions for self-quarantine. Should your student require quarantine post-travel, be assured we will work with you to provide remote learning.
 
We cannot begin to stress how important it is to keep your child home if they are sick. This is the way we show our care for each other.  In the event that your child is sick and might possibly miss multiple days from school, they will not be penalized for their absence. The Deans will be sending out detailed information on the updated absentee policy as it pertains to the different grade levels on our campus.  
 
Plans for Possible School Disruption
In the event campus must close, our team has been working to ensure learning will continue. Policies and plans are in development to continue virtual learning for all our students. These plans are dependent upon Internet access. If access to the Internet will be a problem for your family please advise your Dean. Also if you are the parents of younger children we recommend you think about how you will care for your children should we close the school physical plant. 
 
School Contacts for Reporting Illness or Exposure
Sandra Miller, School Nurse – smiller@saa-sds.org
Jenny Howell, Early Childhood Director – jhowell@saa-sds.org
Chris Burke, Dean, St. Dominic School – cburke@saa-sds.org
Kathy Boccia, Dean, St. Agnes Lower School – kboccia@saa-sds.org
Joy Maness, Dean, St. Agnes Upper School – jmaness@saa-sds.org
 
This is an evolving situation.  We are investing considerable time and resources to ensure that we keep our community as safe as possible while continuing learning with our students.  I am reminded of our thematic bible verse for this year from Isaiah 40:31 “But those who hope in the Lord will renew their strength. They will soar on wings like eagles; they will run and not grow weary, they will walk and not be faint.”   Let us show our love for each other by acting in ways that serve the welfare of our community. We will continue to monitor and prepare for this virus.
 
The school has created a webpage that is intended to provide the SAA-SDS campus community with helpful information, resources and updates on COVID-19. We will update this page frequently as additional information becomes available. www.saa-sds.org/coronavirus
 
As always, if you have any questions, please feel free to contact me or any member of the administration.
 
We wish you a restful and enjoyable Spring Break.
  
Peace,
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Tom Hood
President

Correspondence from the Deans

Dear SAA-SDS Early Childhood Parents,
 
Given the current pandemic and in an effort to help slow the spread of COVID-19, we are implementing remote learning for all students on Wednesday, March 18. We have been preparing for the possibility of remote learning and are now in the position to ensure the continuity of education despite the need to close our campus. As we begin this journey, our guideposts will be as follows:
 
  1. Keep our faculty, students and their families safe by minimizing unnecessary risks.
  2. Educate and engage all students by preparing them to progress to the next grade level.
  3. Look for creative ways to stay connected by living our Pillar of Community when we are not physically together. After all, community is our secret sauce.
 
 
March 16, 17, and 18
On Monday and Tuesday of this week, faculty and staff are working together towards the implementation of our Remote Learning Plan (RLP). Wednesday, March 18 will serve as a “trial run” of our remote learning plan for our students and families to become familiar with the process and for faculty to receive on-site technical support if needed.
 
ECC Materials Pick Up
PK2 - JK students/parents will be allowed to pick up learning materials in controlled groups on Tuesday, March 17 via a carline pick up. Groups will be based on your child’s teacher. Parents will drive through their regular carline locations at the times below for pick up. If you have multiple children at SAA-SDS we will be prepared to hand off materials at your choice of time. If you have concerns regarding book and materials pickup please contact your child’s teacher.
 
ECC PK2 - Ms. Annie - 9:00 a.m.
ECC PK2 - Ms. Megan - 9:30 a.m.
ECC PK - Ms. Kathi - 10:00 a.m.
ECC PK - Ms. Sarah - 10:30 a.m.
ECC JK - Ms. Amy - 11:00 a.m.
ECC PK - Ms. Jamie - 11:30 a.m.
 
If a student/parent is sick or requires self-isolation (please refer to President Hood’s campus precautions letter on March 6th), please contact your child’s teacher to make other arrangements.
 
Remote Learning Instructions
We will send remote learning instructions on Tuesday, March 17 via email.
 
Extenuating Circumstances
If your family has an extenuating circumstance, please contact Jenny Howell so that we may discuss assistance options.
 
Dominican Charism
We can be reminded of St. Dominic’s example at this time. The Dominican charism in the 800 years of existence has always been flexible and adaptable to people, place, time, and circumstance. As we venture into this new way of learning and working, we are exceptionally grateful for the support you have shown our community during this trying time, and we are hopeful that with God’s grace, we will come together in community again soon. May our families remain well and may our students continue to learn in the spirit and mission of our St. Agnes-St.Dominic community.
 
In Christ,
 
Jenny Howell 

 
Dear SAA-SDS K-8 Parents,
 
Given the current pandemic and in an effort to help slow the spread of COVID-19, we are implementing remote learning for all students on Wednesday, March 18. We have been preparing for the possibility of remote learning and are now in the position to ensure the continuity of education despite the need to close our campus. As we begin this journey, our guideposts will be as follows:
 
  1. Keep our faculty, students and their families safe by minimizing unnecessary risks.
  2. Educate and engage all students by preparing them to progress to the next grade level and to fulfill graduation requirements.
  3. Look for creative ways to stay connected by living our Pillar of Community when we are not physically together. After all, community is our “secret sauce.”
 
 
March 16, 17, and 18
On Monday and Tuesday of this week, faculty and staff are working together towards the implementation of our Remote Learning Plan (RLP). Wednesday, March 18 will serve as a “trial run” of our RLP for our students and families to become familiar with the process and for faculty to receive on-site technical support if needed.
 
Books and materials
Grades K-6 families will be allowed to pick up books and materials in controlled groups on Tuesday, March 17 via a carline pick up. Groups are based on grade level and school.
 
Grades 7-8 families will be allowed to pick up books and materials in small, controlled groups on Tuesday, March 17 via a carline pick up. Groups are based on student homes.
 
If a student/parent is sick or requires self-isolation (please refer to President Hood’s campus precautions letter on March 6th), please contact your school’s Administrative Assistant so we can make other arrangements.
 
 
K-8 Remote Learning Schedules and Instructions
K-6: Individual classroom teachers will send remote learning schedules and instructions on Tuesday, March 17 via email.
 
JH: Check your PowerSchool pages beginning on Tuesday, March 17 for remote learning instructions and all other academic communication. See the details here for schedule.
 
Extenuating Circumstance
If your family has an extenuating circumstance, please contact your Dean so that we may discuss assistance options.
 
Dominican Charism
We can be reminded of St. Dominic’s example at this time. The Dominican charism in the 800 years of existence has always been flexible and adaptable to people, place, time, and circumstance. As we venture into this new way of learning and working, we are exceptionally grateful for the support you have shown our community during this trying time, and we are hopeful that with God’s grace, we will come together in community again soon. May our families remain well and may our students continue to learn in the spirit and mission of our St. Agnes-St.Dominic community.
 
Faithfully in mission,
 
Chris Burke
 
Kathy Boccia

Dear SAA-SDS 9-12 Parents and Students:
 
Given the current pandemic and in an effort to help slow the spread of COVID-19, we are implementing remote learning for all students on Wednesday, March 18. We have been preparing for the possibility of remote learning and are now in the position to ensure the continuity of education despite the need to close our campus. As we begin this journey, our guideposts will be as follows:
 
  1. Keep our faculty, students and their families safe by minimizing unnecessary risks.
  2. Educate and engage all students by preparing them to progress to the next grade level and to fulfill graduation requirements.
  3. Look for creative ways to stay connected by living our Pillars of Community when we are not physically together. After all, community is our “secret sauce.”
 
March 16, 17, and 18
Monday and Tuesday of this week, faculty and staff are working together towards the implementation of our Remote Learning Plan (RLP). Wednesday, March 18 will serve as a “trial run” of our remote learning plan for our students and families to become familiar with the process and for faculty to receive on-site technical support if needed.
 
Books and Materials
There has been concern over picking up books and materials from student lockers so that learning can continue. Therefore, we will be opening the school to Upper School students/parents only on Tuesday, March 17 to enable students to collect what they need for the remote classes that will begin on Wednesday, March 18. The schedule that we will use for books and materials pick up is listed below. Please enter either through Buckman (9th grade) or through the VERITAS (10th-12th) entrance. If you have any concerns about entering the building, please contact Barbara Olson, bolson@saa-sds.org.
 
Book & Material Pickup Schedule for Tuesday, March 17
12:30-1:15 - 9th Grade (Buckman)
12:30-1:15 - 10th Grade (SAA Building - second floor)
2:00-2:45 - 11th Grade (SAA Building - second floor)
2:45-3:30 - 12th Grade (SAA Building - second floor)
 
Please go quickly into the building and collect all that you will need for all of your classes.
 
Extenuating Circumstances
If a student is sick, has traveled outside of the United States, and/or is self quarantined for any reason, please contact Mrs. Barbara Olson. We will find a resolution and get your materials to you. If a student or parent is not able to come during the time or day stated, please see if a friend can pick up the student’s things. Be sure to be specific about what you may need.
 
Remote Learning Schedule for Upper School
 
Below is the schedule beginning Wednesday, March 18:
 
Upper School (9-12), Monday - Friday Schedule
 
Teacher Prep Time - 7:45-9:00
 
1st period - 9:00-9:35
 
2nd period - 9:45-10:20
 
3rd period - 10:30-11:05
 
4th period - 11:15-11:50
 
Lunch/Break - 11:50-12:30
 
5th period - 12:30-1:05
 
6th period - 1:15-1:50
 
7th period - 2:00-2:35
 
Teacher Office Hours - 2:35-3:30
 
You will receive an email tomorrow with further details regarding remote learning. Teachers will be using the Zoom App to facilitate learning. Students must be in an area conducive to study with all the necessary materials starting at 9:00 am on Wednesday, March 18. Attendance will be recorded. Teachers will set forth expectations and will keep their Haiku site current.
 
Dominican Charism
We can be reminded of St. Dominic’s example at this time. The Dominican charism in the 800 years of existence has always been flexible and adaptable to people, place, time, and circumstance. As we venture into this new way of learning and working, we are exceptionally grateful for the support you have shown our community during this trying time, and we are hopeful that with God’s grace, we will come together in community again soon. May our families remain well and may our students continue to learn in the spirit and mission of our St. Agnes-St.Dominic community.
 
Faithfully in mission,
 
Dean Joy Maness

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